One of the key decisions you'll need to make when optimizing your software costs is whether to buy perpetual products or get a subscription. Perpetual products require a higher one-time investment (with possible savings over time), while subscription-based licensing allows you to always use the most up-to-date version of the software for a monthly fee (but the costs are often higher in the long run compared to perpetual solutions). Our team will help you compare the costs and benefits of each option to determine which one is right for your business.
Software costs optimization
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The software cost optimization process consists of 2 steps: analysis of your existing software assets, and identification of opportunities for cost savings.
- Analyzing your current software assets
The first step in optimizing your software costs is to analyze your current software infrastructure and license usage. This includes not only the software solutions you're currently using, but also your licensing models and agreements. Our team (who has an in-depth knowledge of licensing, backed by the Certified SAM Professional certification issued by BSA Verafirm) will conduct a thorough analysis of your current situation and compare it to alternative options, such as perpetual licensing, subscription-based models, and hybrid solutions.
- Identifying cost-saving opportunities
Following the initial analysis, we'll identify areas where you can make cost savings without sacrificing functionality or risking issues with license compliance. After analyzing your existing software assets and identifying opportunities for optimization, we will suggest changes that will contribute to the efficiency of your software usage.
Here are the most common ways to achieve software savings:
In addition to perpetual licensing and subscription-based models, hybrid solutions (which combine the two) are also an option. This may be a good choice if you have specific needs that aren't met by either option on its own. For example, you may want to have certain software solutions as permanent products and use others in the cloud. Our team will help you explore hybrid solutions to determine whether they're a good fit for your business.
Our specialists will also assess the real usage of licenses, mark areas of your IT environment that are overlicensed, and where the shelfware (software licenses that were purchased by the company but remain unused and do not generate any profit for the organization) appears. We can help you identify surplus licenses that you no longer need, and offer to buy them from you, further maximizing the value of your existing software assets. Funds earned through the buy-up can then finance and support your other expenses.
By making use of Forscope’s analysis of your software assets and implementing the recommendations to your IT infrastructure, you can optimize and reduce your software costs typically by 20-30%. Additionally, we can help you identify redundant software licenses and offer to buy them from you!
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